Each year the ITRA's Annual General Meeting is the highlight of the life of our association. It physically, or through video-conferencing, brings together all the elected members of the ITRA (national representatives or steering committee members) and is open to everybody.
The Annual General Meeting defines, orients and controls the ITRA's general policy. It hears, each year, reports on the association's moral and financial situation, and on its diverse activities. It approves the previous year's accounts and votes on the forthcoming year's budget.
The 2017 Annual General Meeting will take place in Badia Prataglia , Italy, on June 11th 2017, the day after the 50km Trail World Championships.
|8:45 to 9:00||Reception|
|9:00 to 11:00||
Financial Report of the Treasurer
Approval of the 2016 financial statement
Adoption of the provisional 2017 financial statement
Report of the Health and Safety Commission
Report of the Race Quality Commission
|11:00 to 12:00||2nd Part: Questions / Answers to ITRA|
|12:00 to 13:00||
Election of Executive Committee
1st round of election
2nd round of election
|13:00||Family photo & Lunch|
The executive board will be elected later. Date to be agreed with the new steering committee.
Who participates in the AGM?
Those people present at the AGM
- Founding members : link to the list
- Institutional members : this category of membership has not yet been activated due to current discussions with the IAAF (International Association of Athletics Federations) concerning the official recognition of the ITRA.
- National organiser representatives : link to the page « national representatives»
- National runner representatives : link to the page « national representatives »
- Steering committee
- Commission presidents
- Members of the commissions and all ITRA members may attend as observers (request to formulate to be made to firstname.lastname@example.org in the case of a physical presence, or the possibility of following the AGM live via the internet.)
Who can vote and how are the votes organised ?
Possession of votes
- Institutional Members : 10 votes per member
- Organiser member representatives : the number of votes is determined by the number of organiser members from the country they represent
For the organisers :4 votes between 1 & 5 members
8 votes between 6 & 20 members
12 votes between 21 & 35 members
16 votes between 36 & 50 members
20 votes above 500 members
For the runners :
2 votes between 1 & 5 members
- Founding members : 1 vote per member
Organisation of votes
The votes are organised by a ballot with a simple majority result from valid voting slips.
Election of the steering committee
Following the adoption of the new ITRA statutes (link to statutes) as of the Annual General Meeting held in Braga (Portugal) on October 29th 2016, a new steering committee will be elected for 4 years during the Annual General Meeting on June 11th 2017.
Composition of the steering committee
- 2 founding members
- 8 institutional members
- 8 organiser members
- 4 sports members (runners)
The president of the IAAF or their representative is an ex-officio member of the steering committee.
Who can be a candidate?
Any founding member may propose their candidature for the steering committee. Other candidates obligatorily, have to apply for the category « Institutional members » or « Organiser members » or « Sports members ».
In order to be a candidate for the categories « Institutional members » or « Organiser members », a candidate must occupy a managerial function, elected or salaried, centred within the member of the category concerned.
In order to be a candidate for the « Sports member category », the candidate must themselves be a Sports Member.
Candidature will open between May 15 and 25 2017.
They must be submitted by email to email@example.com.
List of candidates :
The list of candidates will be published here as from May 15 2017.
Who can vote and how are the votes organised?
For each of the categories Founding members, Institutional members, Organiser members or Sports members, their members on the steering committee are elected by secret ballot by all the members of their category who are present at the Annual General Meeting by a two round plurinominal majority election. An absolute majority is required for election in the first round. In the second ballot, the candidates who obtained the most votes for the remaining posts are able to be elected. They are eligible for reelection.